Cuba Outreach Ministries - Secretary

Volunteer Job Title: SECRETARY

Job Description

To carry out the affairs of Cuba Outreach Ministries generally under the supervision of the Executive thereof and shall attend all meetings and act as clerk thereof and record all votes and minutes of all proceedings in the books to be kept for that purpose. He or she shall give or cause to be given notice of all meetings of Cuba Outreach Ministries

Primary Responsibilities:

· record minutes of meetings; ensure their accuracy, availability, and approval

· ensure timely, proper notification is given of members and executive officer meetings, as specified in the bylaws

· assist with preparation and dissemination of materials (such as agendas) for meetings

· assist in preparing and coordinating the General Membership Meetings

· ensure effective management of the organization’s records (including founding and governing documents, insurance policies, contracts, committee lists, and other official records)

· manage mail correspondence

· file annual summary on proper forms with Canadian Revenue Agency once Charitable Number is established

· propose and implement policies and practices

· support the work of the Cuba Outreach Ministries Executive team in other areas when required


· must be a member of Bethel Baptist Church in good standing

· a willingness to devote the necessary time and effort to the position

· ability to work effectively as a team member

· access to a computer and high-speed internet connection

· attention to detail and an ability to keep accurate records

Time Commitment:

·expected to commit on average of 3-4 hours per month

·one year term, commencing the day of election


· gain voting rights on the Cuba Outreach Ministries Executive team

· experience operating a charitable organization

· assume a key role in developing and impacting the organization

· be a part of an active community sharing similar interests to your own

To Apply:

· Send a brief statement of interest including your qualifications to

Note: Candidate summaries will be disseminated to the membership of Cuba Outreach Ministries prior to members voting.

Thank you for considering the donation of your time and effort